A Photo Management Workflow Without Big Tech

One of the things that make the tools of Big Tech so seductive to use are their rich feature sets. Photo management apps from Google, Amazon, and Apple require little more than flipping a toggle switch to begin uploading photographs from your phone. Each company provides you a ready-made website with the ability to create albums, share photographs, and do basic editing. All you have to do is to give them your data, your privacy, and I suspect your soul.

This year I opted to remove all of my personal photographs from the servers of the big tech companies and to manage them on a self-hosted server in my home. My challenge was to automate the process as much as possible for both me and my wife and to get the same benefits: iOS access, backup and sharing.

The canonical location of our photos is located on the hard drive of an always on Mac which has multiple backups including Time Machine, two different European based cloud storage companies (Koofr and kDrive)and multiple external hard drives. The iOS app of my cloud service, kDrive by Infomaniak automatically uploads all images added to the phones library to their server and those are synced to to the Mac in our home. I created an Apple shortcut that runs once a day when triggered by a Keyboard Maestro macro that copies all of the photos added in the past 24 hours from the upload location to the canonical photo location. Then Hazel moves those photos to a folder corresponding to the current year and month. During this process, images are converted from HEIC to JPG.

I use the powerful and full featured open-source photo management app, Digikam, to rename and tag my photos and to make any adjustments to the geolocation. Digikam also does editing and duplicate detection. I have Syncthing running on the Mac to two other computers. One is my server which uses Unraid. The other computer is a 16-year-old iMac with Xubuntu, a good distro for old hardware, that serves as a 24 inch digital picture frame to rotate our photo collection in a never ending loop. On my server, the synced photo library is used by the photo management application, Immich. I have Immich connected to the Internet through a secure Cloudflare tunnel. It allows us to view our photo collection on the Immich iOS app and to create shareable albums with our friends and family.

Hopefully, if you are interested in removing your photos from the clutches of big tech, this will give you some ideas on how to use some of the software I've reviewed to create your own solution. Feel free to hit me up with questions.